Fleet Fuel Management Software

Fleet fuel management software helps you to run your business more effectively and greatly reduce the time you spend on the small details of keeping your business on the road. These online tools collect a wide range of data and provide you with alerts that give you the power to stay in charge of your fuel spending.

These are some of the things an online-based fleet management solution lets you do:

• Boost operational efficiency
• Monitor driver behaviour
• Track your fuel efficiency
• Stay on top of fleet maintenance

There’s a range of software you can use to make it simpler and more efficient to manage your business. We’ve profiled the Velocity portal in this guide because it’s one of the leading tools in the industry, one used by UK businesses of all sizes to save them time and help them to manage their resources.

We’ve explained the key benefits of using fleet management tools, the best fuel cards that feature this software and how to find the right solution for your business.

These are the three most important ways your business benefits from using an online fleet management solution:

• Automated bookkeeping
• Management support
• Secure payments

This will save your business time, make it easier to manage your fleet and protect your assets. Below we detail how this applies to your business on a day-to-day basis.

Helps to automate your bookkeeping process

Fleet management software like Velocity automates a vital part of your bookkeeping. This is because it records all of your fuel purchases electronically and provides you with a single invoice for each fuel card billing period.

Your petrol and diesel payments appear in your online portal within minutes. This gives you a real-time picture of your fuel expenses and removes the risk of human error that comes when you log receipts by hand.

Provides you with fleet management support

Using an online fleet management solution provides you with data to help you run your business. This comes from technology that records the movements of your vehicles, showing you where they are, where they have been and helping you to spot if they have any defects.

Your online Velocity account lets you see where your vehicles are at all times, which makes it easier to manage your drivers and to let your customers know when their deliveries will arrive. Getting a live feed of your vehicles also gives you the data you need to help reduce fuel costs when you combine your drivers’ fuel cards with your web-based management system. Your software provides reports that help show your vehicle’s fuel economy, so youcan spot any opportunities for savings.

You can even get alerts in your fleet management software that tell you about defects your drivers have spotted in your vehicles, helping you to catch any issues before they become a more expensive problem. They conduct a routine vehicle check each morning and enter the details in an easy phone app.

Offers a secure fuel management system

A web-based fleet management tool like Velocity is a great way to keep your business safe and secure. The software lets you see if your fuel cards are being used more frequently than they should be, so you can spot if a card has been lost or stolen and deactivate it if you have any concerns.

You can set up alerts and access reporting for your fuel cards for the volume, frequency and time of your company’s fuel purchases. This means you can keep tight control over how much money is spent on diesel and petrol, along with ensuring your drivers don’t use your cards to buy fuel for personal use. Spotting unauthorised use of fuel cards is easy when you can see at a glance the location where a fuel card was used and the location of the relevant vehicle at the same moment.

Fleet fuel management software helps businesses like yours to monitor how much your drivers are spending on fuel, where your vehicles are, if your cards are being misused and to carry out a range of important tasks.

Velocity is one of the leading fleet management tools and our experts have highlighted five of the best fuel cards that come with this platform. You can find out more about the fuel card you think will be best for your company by clicking on the link below.